Records Manager
(Formerly Interwoven Records Manager or IRM)
Manage the retention of paper and electronic records, including e-mail
- Apply records management policies consistently across electronic and physical domains.
- Centrally manage retention polices to ensure compliance with regulations and guidelines.
- Avoid extra training and extra clicks by automatically associating policies with documents.
- Track paper records at on-site and off-site locations.
Each record is stored and managed from a single application administration center. Autonomy Records Management by IRM enables you to control records consistently and effectively across offices, media types, and systems.
Records Management by IRM reduces the risks from the inconsistent use of records policies and the costs of managing these records. Records Management by IRM can create entire project folders automatically, with records policies based on business purpose, process, or best practices.
For example: work-in-process, correspondence, and completed work can all have different policies applied automatically, effectively insuring that policies are applied consistently.
Benefits of Records Management
Records Management by IRM "knows" that users file documents and e-mail messages by business purpose, so it uses this context to automatically associate a records policy—eliminating manual classification and ensuring consistent application of organizational policy. So workers file records the way they are accustomed to file them, without being burdened by training or extra clicks—but records are automatically stored correctly, are fast to retrieve, and adhere to corporate and regulatory guidelines.
Centrally-managed retention policies: Create and manage retention policy from one location. Specify retention periods, trigger events, and disposition rules. Incorporate definable event types, multiple events, and even integrate with custom data.
Comprehensive physical paper records management: Manage physical files at the warehouse, shelf, box, folder, sub-folder, or document level so that these records' location, availability, and contents are instantly tracked and known.
On-site and off-site locations: Track locations of physical paper records whether they are on-site or moved off-site for storage. Administrators can create requests for boxes stored off-site and manage the logistics of moving paper from on-site to off-site locations.
Consistent application of retention policies: Associate policies for electronic, physical, and e-mail records automatically and consistently across your enterprise.
Bar code readers: Integrates with stationary and portable bar code readers to enable accurate and rapid physical inventories and audits.
Additional Information